Records That Help Insure a Watch
Reviewed
Insurers generally want to know what a watch is, that it is yours, and what it would cost to replace. That means a receipt or other proof of purchase, clear photographs, the reference and serial number, and often a recent valuation from a qualified appraiser. Gather those before you need them, keep them current, and keep a copy away from home. Your insurer decides what it accepts, so ask them first.
What insurers usually ask for
Requirements vary by insurer and by country, but most ask for some of these:
- Proof of ownership: the original receipt, an invoice, or a bill of sale.
- A valuation or appraisal from a qualified appraiser, often required for higher-value pieces and sometimes renewed every few years.
- Photographs of the dial, caseback, sides, clasp, and any distinguishing marks.
- The maker, model, reference, and serial number.
- The watch's papers and recent service invoices, which show its condition and history.
Photograph it properly
Good photographs help an insurer and help you. Shoot each watch in daylight against a plain background: the dial straight on, the caseback, both sides of the case, the clasp, and anything particular to your watch, such as a scratch, an engraving, or a replaced part. Take them again after a service or any damage.
Keep valuations current
Replacement costs change. A valuation from several years ago may leave a watch underinsured, so check how often your insurer wants it renewed and put the date in your records.
Crown Quorum doesn't appraise watches or provide insurance. Valuations come from a qualified appraiser, and cover comes from your insurer.
Keep one record, in one place
The documents are only useful if you can find them on a bad day. Keep the receipt, photographs, valuation, papers, and service invoices together for each watch, with a copy stored away from home. If a watch is lost, stolen, or damaged, that record is what you will be asked for first.
Share what's asked, no more
An insurer does need the serial number, so give it to them directly. Keep it out of emails to anyone else and out of photos you share, and send each party only the documents they ask for.
Common questions
- Do I need an appraisal to insure a watch?
- It depends on your insurer and the watch's value. Many require one for higher-value items. Ask your insurer before you book an appraiser.
- Is home insurance enough for a watch?
- Some home policies limit cover for single valuable items unless they are listed separately. Check your policy's limits or ask your insurer.
- What if I don't have the receipt?
- Other evidence can help: a bank or card statement, the warranty card, photographs of you wearing the watch, or a valuation. Ask your insurer what it will accept.